Add one-time earnings and deductions
Add a bonus, an incentive, a recovery or another line to a staff member's pay for one month or every month, with the label shown on the payslip.
Use Earnings and deductions for amounts that are not part of the regular salary.
Add one
- Go to Payroll → Earnings and deductions.
- Under Add an earning or deduction, choose the Staff member.
- Choose the Type: Earning or Deduction.
- Choose a Component, or No component.
- Type the Line on payslip, for example "Diwali bonus".
- Enter the Amount (₹).
- In Repeats, choose One time or Every month.
- Pick the First month and, for monthly lines, the Last month.
- Add a Reason and select Save.
The next pay run of that period picks it up. Compute the run again if it is already in review.
Statuses
| Status | Meaning |
|---|---|
| Active | Waiting for a pay run, or repeating |
| Paid | Included in a finalised run |
| Cancelled | Removed before it was paid |
Select Delete to remove a line that has not been paid yet.
You need the Run payroll permission.
Related articles
Salary components
Add earnings and deductions such as Basic, HRA or a canteen deduction, choose how each is worked out, and set how it counts for PF, ESI, PT and tax.
Run payroll for a month
Start a month's pay run, compute every staff member's pay from attendance and salaries, and move the run to review before you finalise it.
Finalise a pay run
Finalise a reviewed pay run to lock its attendance, leave, fines and amounts, then publish payslips and record payments. A finalised run cannot change.
Still need help?
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