Record and approve overtime
Add overtime hours to a day by hand, approve or reject overtime waiting for a decision, and see how overtime bands and rates reach the payslip.
Overtime is time worked beyond the shift. X can work it out from punches, or you can add it by hand.
Add overtime by hand
- Go to Attendance and pick the day.
- Select More in the person's row and open Overtime.
- Choose the Overtime type: After shift for extra time on a working day, Weekly off or Holiday for work on those days.
- Enter the Hours and the Rate, for example 1.5 or 2.
- Select Apply overtime.
Approve overtime
If your rule set says Overtime needs approval, worked overtime waits for a decision. The Attendance page then shows "Overtime waiting for approval" with each entry: the person, the overtime type and the time.
Select Approve or Reject for each one. Only approved overtime is paid.
You need the Approve attendance requests permission.
How overtime is paid
Payroll pays overtime at the rate you set for its type, worked out from the components that Counts for the overtime rate. It appears on the payslip as Overtime, Overtime (weekly off) or Overtime (holiday).
To set up automatic overtime, see Overtime and off-day rules.
Related articles
Overtime and off-day rules
Turn on overtime with a minimum, approval and a rate for each band, and choose what happens when staff work on a weekly off or a holiday.
Mark attendance for a day
Use the daily attendance page to mark staff present, half day or absent, enter in and out times, put someone on leave and add a note.
Salary components
Add earnings and deductions such as Basic, HRA or a canteen deduction, choose how each is worked out, and set how it counts for PF, ESI, PT and tax.
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