See a staff member's leave

Open the staff member's profile from Staff and select the Leave tab. It has three parts. The top line shows the Leave year, from the staff member's leave policy (for example 1 Apr 2026 – 31 Mar 2027).

You need the View leave permission. You see the staff of your branches.

Summary

One card for each leave type in the staff member's policy, and for any other type they took this year:

• Balance: the days they can still take.
• Opening: the balance they started the year with.
• Credited so far: days added by the policy up to this month.
• Still to come this year: days the policy will still add before the leave year ends.
• Taken: approved leave dated in this leave year.
• Adjusted, Encashed and Lapsed: shown when they are not zero.
• Waiting for approval: leave applied for but not approved yet.

All figures are in days. Taken counts the same days that attendance marks as leave and the pay run pays or deducts.

Unpaid leave has no balance. Its card shows the days taken, which the pay run deducts from pay.

With the Set up leave policies permission, the Opening balance or adjustment form sits under the cards. See Set opening leave balances.

Leave taken

Every approved request of the leave year, and every request still waiting for approval, newest first. Each row shows the Leave type, the Dates (with the half day at the start or end, if any), the number of days, whether it is Paid or Unpaid, and its status. Rejected and cancelled requests are not listed: see them on the Leave page.

Calendar

A month of leave days. Use Previous month and Next month to move. Days after today are shown too, so you can see upcoming leave.

The legend under the calendar shows how many days of paid leave, unpaid leave and leave waiting for approval fall in the month.

To change leave, use Mark leave, Approvals or Cancel on the Leave page. See Mark leave for a staff member and Approve and cancel leave.